• Finance & Office Administrator

    Monterey Peninsula Chamber of Commerce
    Job Description
    Make a Difference

    FINANCE & OFFICE ADMINISTRATOR

    Who we are.
    The Monterey Peninsula Chamber of Commerce is a leading membership organization that is a convener for business leaders and influencers; a connector for regional businesses, organizations and individuals; a catalyst for business vitality and growth; and a champion of a strong and vibrant Monterey Peninsula economy. Founded in 1908, we promote the betterment of our community and assist local businesses and organizations with resources to support their success.
     
    What we're looking for.
    We are looking for an amazing Finance & Office Administrator who is energetic, enthusiastic, and highly professional. This is a great opportunity for an experienced person with outstanding initiative to be a part of a team that will assist in ongoing advocacy and convening efforts to assure our community’s future prosperity.
    What you’ll do.
    • Prepare correspondence, presentations and reports. Prioritize and handle internal and external correspondence.
    • Manage cash flow and bank accounts to ensure sufficient funds and maximize interest.
    • Conduct day-to-day bookkeeping including data entry and reporting.
    • Manage Accounts Payable and Accounts Receivable; ensure invoices are paid on time.
    • Prepare monthly and annual financial reports using GAAP procedures, coordinating with accounting firm preparing yearly review and taxes.
    • Support CEO and Budget Committee in preparation of annual budget.
    • Perform monthly account reconciliation.
    • Produce monthly financial reports and minutes for Finance, Executive and Board meetings.
    • Prepare monthly membership reports for Finance, Executive and Board meetings.
    • Prepare and mail monthly membership invoices.
    • Implement and maintain office procedures/administrative systems.
    • Liaise with staff, suppliers and clients.
    • Work directly with CEO on day-to-day business activities.
    • Schedule and manage occasional travel arrangements.
    • Plan in-house or off-site activities.
    • Attend events to collect money and register attendees at networking and special event functions.
    • Oversee accuracy and consistency of membership accounts and database records.
    • Compile and review written materials, ensuring quality and accuracy.
    • Update and maintain office policies, arrange interviews and keep personnel records up-to-date.
    • Assist with onboarding of new hires.
    • Oversee or directly execute a combination of wider Executive department administrative operations including office management, office supplies procurement, equipment purchasing, vendor management, filing, on-boarding/orientation paperwork, reserve meeting space, issue meeting calendar notices, and non-critical department projects.
    What you bring.
    • Bachelor’s degree or commensurate corporate experience.
    • 5+ years of corporate finance, human resources and administrative experience, with at least 2 years of experience supporting key executive(s).
    • Energetic, enthusiastic, and highly professional with superior judgment.
    • Ability to maintain the highest level of confidentiality.
    • Exceptional communication (both oral and written) and interpersonal skills.
    • Ability to competently handle a variety of financial, administrative and operational functions.
    • Knowledge of financial record keeping procedures and GAAP standards.
    • Demonstrated strong proficiency using Microsoft Office (Outlook, Word, Excel, and PowerPoint) and QuickBooks Pro.
    • Acute attention to detail and accuracy.
    • Legal contract experience.
    • Extremely organized. Strong multi-tasking and time-management skills.
    • Strong work ethic and entrepreneurial spirit to accommodate high level of responsibility and multiple priorities.
    • Ability to work independently with minimal oversight and direction, as well as part of a team environment. Demonstrate cooperative attitude with management, staff, members and partners.
    Qualifications plus.
    • Experience working with a membership organization.
    What we offer.
    • Competitive salary; commensurate with experience
    • Excellent benefits package available
    Are you ready?
    We are. And if this looks like your dream match, we’d like to connect with you.
    Equal Opportunity Employer.
    The Monterey Peninsula Chamber of Commerce is an equal opportunity employer and prohibits discrimination or harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation or expression, national origin, age, disability or veteran status.
    Job Type: Full-time
    Experience:
    • Finance and Operations: 5 years (Required)
    • Executive Assistant: 2 years (Required)
    Education:
    • Bachelor's (Preferred)
    Location:
    • Monterey, CA (Required)
    Work authorization:
    • United States (Required)
    Contact Information